AI Privacy Policy
Effective Date: August 27, 2026 | Last Updated: August 27, 2026
At Scheduled HVAC, we believe in using technology ethically and transparently to deliver exceptional results for our clients. This AI Privacy Policy outlines how we utilize artificial intelligence (AI) tools as part of our service offerings and the steps we take to protect your data and maintain your trust.
1. Our Approach to AI
Scheduled HVAC uses AI-powered tools to support and enhance our work across marketing strategy, website design, search optimization, content creation, paid media management, and project coordination. These tools help us:
- Improve efficiency in research, brainstorming, and drafting
- Accelerate internal workflows and quality assurance
- Transcribe and summarize client meetings and strategy calls
- Generate creative inspiration, concepts, and visual direction
- Analyze marketing patterns and provide actionable insights
AI tools are used to assist, not replace, our human expertise. Every client-facing deliverable is reviewed and approved by a qualified team member before delivery.
2. Data Privacy & Confidentiality
We treat your data with the utmost care. When using AI tools, we follow strict privacy protocols:
- No sensitive or confidential client data, such as passwords, financial information, or personal identifiers, is ever entered into public AI systems.
- When AI is used to assist with project work, we anonymize or generalize the input data wherever possible.
- We only use enterprise-grade or vetted AI tools with strong data privacy commitments.
Examples of tools we may use include OpenAI (ChatGPT), Anthropic (Claude), Google Gemini, Microsoft Copilot, Fireflies.ai, Grammarly, Adobe Firefly, and other platforms selected based on security, compliance, and effectiveness.
3. Client Transparency
We are transparent about when and how AI tools are used in your project. Our team maintains full ownership and responsibility over all deliverables regardless of whether AI tools assisted in the process. If you have questions about how AI contributed to your marketing, website, or content, we are happy to explain.
4. Your Rights & Choices
As a client, you have the right to:
- Request clarity on whether and how AI tools were used in your project
- Inquire about the specific tools and processes used
- Request a summary of internal privacy practices related to your data
To make a request or ask questions about this policy, please contact us at:
Email: guy@scheduledhvac.com
Phone: (480) 274-9741
5. Updates to This Policy
We may update this policy from time to time as AI technologies evolve or as our practices change. Any significant updates will be reflected here with a new effective date.
Scheduled HVAC is committed to ethical AI use, client privacy, and full transparency. If you have questions, we are always happy to discuss how our tools, and our team, work to help your HVAC company grow.